Short Cut Keys for MS-Office

What are Shortcut Keys?
You can quickly accomplish tasks you perform frequently by using Shortcut Keys - one or more keys you press on the keyboard to complete task.

Press To get this result

CTRL+SHIFT+SPACEBAR Create a nonbreaking space

CTRL+HYPHEN Create a nonbreaking hyphen

CTRL+B Makes letters Bold

CTRL+I Makes letters Italic

CTRL+U Make letters Underline

CTRL+SHIFT+< Decrease Font size

CTRL+SHIFT+> Increase Font Size

CTRL+Q Remove Paragrah formatting

CTRL+SPACEBAR   Remove Character Formatting

CTRL+C Copy the selected text or object

CTRL+X Cut the selected text or object

CTRL+V Paste text or an object

CTRL+Z Undo the Last Operation

CTRL+Y Redo the Last Operation

Function Keys

F1 Get online help or the Office Assistant
F2 Move text or graphics
F3 Insert an Auto text entry (After word displays the entry)
F4 Repeat the last Action
F5 Choose GO TO command (Edit menu)
F6 Go to next pane or Frame
F7 Choose the spelling Command (Tools menu)
F8 Extend a selection
F9 Update Selected Fields
F10 Activate the menu bar
F11 Goto the next field
F12 Choose the Save As command (File Menu)

SHIFT+FUNCTION KEY

SHIFT+F1 Start context-sensitive Help or reveal formatting
SHIFT+F2 Copy text
SHIFT+F3 Change the case of the letters
SHIFT+F4 Repeat a Find or Goto Action
SHIFT+F5 Move to a previous revision
SHIFT+F6 Goto the previous pane or frame
SHIFT+F7 Choose the Theasurus command (Tools menu, language submenu)
SHIFT+F8 Shrink a Selection
SHIFT+F9 Switch between a field code and its result
SHIFT+F10 Display a shortcut menu
SHIFT+F11 Goto the previous Field
SHIFT+F12 Choose the Save command (File menu)

CTRL+Function Key

CTRL+F2 Choose the Print Preview command (File menu)
CTRL+F3 Cut to the Spike
CTRL+F4 Close the Window
CTRL+F5 Restore the document window size
CTRL+F6 Goto the next window
CTRL+F7 Choose the Move command (Control menu)
CTRL+F8 Choose the Size command (Document Control menu)
CTRL+F9 Insert an empty field
CTRL+F10 Maximize the Document Window
CTRL+F11 Lock a Field
CTRL+F12 Choose the Open command (File menu)

CTRL+SHIFT+Function Key


CTRL+SHIFT+F3 Insert the contents of the spike
CTRL+SHIFT+F5 Edit a bookmark
CTRL+SHIFT+F6 Goto the Previous Window
CTRL+SHIFT+F7 Update a linked information in a word source document
CTRL+SHIFT+F8 Extend a selection or block (then press any arrow key)
CTRL+SHIFT+F9 Unlink a Field
CTRL+SHIFT+F10 Activate the Ruler
CTRL+SHIFT+F11 Unlock a Field
CTRL+SHIFT+F12 Choose the Print command (File menu)
 

ALT+Function Key

ALT+F1 Goto the next field
ALT+F3 Create an AutoText entry
ALT+F4 Quit Word
ALT+F5 Restore the program window size
ALT+F7 Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammer tab).
ALT+F8 Run a macro
ALT+F9 Switch between all field codes and their results
ALT+F10 Maximize the Program Window
ALT+F11 Display Microsoft Visual Basic Code
 

ALT+SHIFT+Function Key

ALT+SHIFT+F1 Goto the previous Field
ALT+SHIFT+F2 Choose the Save Command (File menu)
ALT+SHIFT+F9 Run GOTO Button or MACRO Button from the field that displays the field results
ALT+SHIFT+F11 Display Microsoft Visual Studio Code
 

CTRL+ALT+Function Key

CTRL+ALT+F1 Display Microsoft System Information
CTRL+ALT+F2 Open Command (File menu)
----/----
CTRL+SHIFT+F Change the Font
CTRL+SHIFT+P Change the Font Size
CTRL+] Increase the Font size by 1 point
CTRL+[ Decrease the font size by 1 point
 

Apply Character Formats

CTRL+D Change the Formatting of characters (Font Command, Format menu)
SHIFT+F3 Change the case of letters
CTRL+SHIFT+A Format letters as all capitals
CTRL+B Apply the Bold Formatting
CTRL+I Apply the Italic Formatting
CTRL+U Apply the Underline
CTRL+SHIFT+W Underline words but not spaces
CTRL+SHIFT+D Double Underline text
CTRL+SHIFT+H Apply Hidden text Formatting
CTRL+SHIFT+K Format letters as small capitals
CTRL+EQUAL SIGN Apply subscript formatting (Automatic spacing)
CTRL+SHIFT+PLUS SIGN Apply Superscript formatting (automatic spacing)
CTRL+SPACEBAR Remove manual character formatting
CTRL+SHIFT+Q Change the selection to the Symbol font
CTRL+SHIFT+*(asterisk) display nonprinting characters
SHIFT+F1 review text formatting
(then click the text whose formatting you want to review)
 

CTRL+SHIFT+C copy formats
CTRL+SHIFT+V paste formats

To Set line spacing to

CTRL+1 Single-space lines
CTRL+2 Double-space lines
CTRL+3 Set 1.5-line spacing
CTRL+0(ZERO) Add or remove one line space preceding a paragraph
 

Align paragraphs

CTRL+E Center a paragraph
CTRL+J Justify a paragraph
CTRL+L Left align a paragraph
CTRL+R Right align a paragraph
CTRL+M Indent a paragraph from the left
CTRL+SHIFT+M Remove a paragraph indent from the left
CTRL+T Create a hanging indent
CTRL+SHIFT+T Reduce a hanging indent
CTRL+Q Remove paragraph formatting


Apply Paragraph Styles

CTRL+SHIFT+S Apply a style
ALT+CTRL+K Start Auto format
CTRL+SHIFT+N Apply the normal style
ALT+CTRL+1 Apply the Heading 1 style
ALT+CTRL+2 Apply the heading 2 style
ALT+CTRL+3 Apply the heading 3 style
CTRL+SHIFT+L Apply the list style

Delete Text and Graphics

BACKSPACE Delete one character to the left
CTRL+BACKSPACE Delete one word to the left
DELETE Delete one character to the right
CTRL+DELETE Delete one word to the right
CTRL+X Cut selected text to the clipboard
CTRL+Z Undo the last action
CTRL+F3 Cut to the Spike

Copy and move text and graphics

CTRL+C copy text or graphics
CTRL+C,CTRL+C Display the clipboard
F2(then move the insertion point and press ENTER) Move Text or Graphics

ALT+F3 Create auto text
CTRL+V Paste the clipboard contents
CTRL+SHIFT+F3 paste the spike contents
ALT+SHIFT+R Copy the header or footer used in the previous section of the document

Insert special characters

CTRL+F9 A field
ENTER(After typing the first few characters of the Auto Text entry name and when the screen tip appears) An Auto Text entry
SHIFT+ENTER A line break
CTRL+ENTER A page break
CTRL+SHIFT+ENTER A column break
CTRL+HYPHEN An optional hyphen
CTRL+SHIFT+HYPHEN A nonbreaking hyphen
CTRL+SHIFT+SPACEBAR A nonbreaking space
ALT+CTRL+C The copyright symbol
ALT+CTRL+R The registered trademark symbol
ALT+CTRL+T the trademark symbol
ALT+CTRL+period An ellipsis

Select text and graphics

Select text by holding down shift and pressing the key that moves the insertion point, to extend a selection

SHIFT+RIGHT ARROW One character to the right
SHIFT+LEFT ARROW One character to the left
CTRL+SHIFT+RIGHT ARROW To the end of a word
CTRL+SHIFT+LEFT ARROW To the beginning of a word
SHIFT+END To the end of a line
SHIFT+HOME To the begining of a line
SHIFT+DOWN ARROW One line down
SHIFT+UP ARROW One line up
CTRL+SHIFT+DOWN ARROW To the end of a Paragraph
CTRL+SHIFT+UP ARROW To the begining of a Paragraph
SHIFT+PAGE DOWN One screen down
SHIFT+PAGE UP One screen up
CTRL+SHIFT+END To the end of a document
ALT+CTRL+SHIFT+PAGE DOWN To the end of a window
CTRL+A To include the entire document

Vertical Selection in MS Word - If you want vertical selection in MS Word document in the middle of the text - Hold the Alt Button and select text with left button of mouse or  CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a vertical block of text 

F8+arrow keys; press ESC to cancel selection mode To a specific location in a document

Tip If you know the key combination to move the insertion point, you can generally select the ---   text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT selects the text from the insertion point to the begining of the next word.


Select text and Graphics in a table

TAB Select the next cell's contents

SHIFT+TAB Select the preceding cell's contents

Hold down SHIFT and press an aroow key repeatedly, Extend a Selection to adjacent cells

Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW  key repeatedly To select a column

CTRL+SHIFT+F8 and then se the arrow keys; press ESC to cancel selection mode Extend a selection (or block)

SHIFT+F8 Reduce the selection size

ALT+5 on numeric key pad (with NUMLOCK off) Select an entire table

-> Extend a selection

F8 Turn extend mode on

F8, and then press LEFT ARROW or RIGHT ARROW Select the nearest character
F8 (press once to select a word, twice to select a sentence, and so forth) Increase the size of a selection

SHIFT+F8 Reduce the size of a selection
ESC Turn extend mode off

-> Move the insertion point

LEFT ARROW One character to the left
RIGHT ARROW One character to the right
CTRL+LEFT ARROW One word to the left
CTRL+RIGHT ARROW One word to the right
CTRL+UP ARROW One paragraph up
CTRL+DOWN ARROW One paragraph down
SHIFT+TAB One cell to the left (in a table)
TAB One cell to the right (in a table)
UP ARROW Up one line
DOWN ARROW Down one line
END To the end of a line
HOME To the beginning of a line
ALT+CTRL+PAGE UP To the top of the window
ALT+CTRL+PAGE DOWN To the end of the window
PAGE UP Up one screen (scrolling)
PAGE DOWN Down one screen (scrolling)
CTRL+PAGE DOWN To the top of the next page
CTRL+PAGE UP To the top of the previous page
CTRL+END To the end of a document
CTRL+HOME To the beginning of a document
SHIFT+F5 To a previous revision
SHIFT+F5 To the location of the insertion point when the document was last closed

-> Move around in a table
Press To move to the
TAB Next cell in a row
SHIFT+TAB Previous cell in a row
ALT+HOME First cell in a row
ALT+END Last cell in a row
ALT+PAGE UP First cell in a column
ALT+PAGE DOWN Last cell in a column
UP ARROW Previous row
DOWN ARROW Next row
Insert paragraphs and tab characters in a table
Press To insert
ENTER New paragraphs in a cell
CTRL+TAB Tab characters in a cell


Keys for working with documents
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.


Create, view, and save documents
Press To
CTRL+N Create a new document of the same type as the current or most recent document
CTRL+O Open a document
CTRL+W Close a document
ALT+CTRL+S Split the document window
ALT+SHIFT+C Remove the document window split
CTRL+S Save a document

Find, replace, and browse through text
Press To
CTRL+F Find text, formatting, and special items
ALT+CTRL+Y Repeat find (after closing Find and Replace window)
CTRL+H Replace text, specific formatting, and special items
CTRL+G Go to a page, bookmark, footnote, table, comment, graphic, or other location
ALT+CTRL+Z Go back to a page, bookmark, footnote, table, comment, graphic, or other location
ALT+CTRL+HOME Browse through a document

Undo and redo actions
Press To
ESC Cancel an action
CTRL+Z Undo an action
CTRL+Y Redo or repeat an action

Switch to another view
Press To
ALT+CTRL+P Switch to print layout view
ALT+CTRL+O Switch to outline view
ALT+CTRL+N Switch to normal view
CTRL+\ Move between a master document and its subdocuments

Keys for reviewing documents
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To
ALT+CTRL+M Insert a comment
CTRL+SHIFT+E Turn track changes on or off
HOME Go to the beginning of a comment
END Go to the end of a comment
CTRL+HOME Go to the beginning of the list of comments
CTRL+END Go to the end of the list of comments


Keys for working with references, footnotes, and endnotes
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To
ALT+SHIFT+O Mark a table of contents entry
ALT+SHIFT+I Mark a table of authorities entry
ALT+SHIFT+X Mark an index entry
ALT+CTRL+F Insert a footnote
ALT+CTRL+D Insert an endnote


Keys for working with fields
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To insert
ALT+SHIFT+D A DATE field
ALT+CTRL+L A LISTNUM field
ALT+SHIFT+P A PAGE field
ALT+SHIFT+T A TIME field
CTRL+F9 An empty field

Press To
CTRL+SHIFT+F7 Update linked information in a Word source document
F9 Update selected fields
CTRL+SHIFT+F9 Unlink a field
SHIFT+F9 Switch between a field code and its result
ALT+F9 Switch between all field codes and their results
ALT+SHIFT+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11 Go to the next field
SHIFT+F11 Go to the previous field
CTRL+F11 Lock a field
CTRL+SHIFT+F11 Unlock a field
Keys for working with a document outline
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
In outline view, press To
ALT+SHIFT+LEFT ARROW Promote a paragraph
ALT+SHIFT+RIGHT ARROW Demote a paragraph
CTRL+SHIFT+N Demote to body text
ALT+SHIFT+UP ARROW Move selected paragraphs up
ALT+SHIFT+DOWN ARROW Move selected paragraphs down
ALT+SHIFT+PLUS SIGN Expand text under a heading
ALT+SHIFT+MINUS SIGN Collapse text under a heading
ALT+SHIFT+A or the asterisk (*) key on the numeric keypad Expand or collapse all text or headings
The slash (/) key on the numeric keypad Hide or display character formatting
ALT+SHIFT+L Show the first line of body text or all body text
ALT+SHIFT+1 Show all headings with the Heading 1 style
ALT+SHIFT+n Show all headings up to Heading n


Keys for performing a mail merge

To use these keystrokes, you must first set up a main document for a mail merge
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
While using the Mail Merge command, press To
ALT+SHIFT+K Preview a mail merge
ALT+SHIFT+N Merge a document
ALT+SHIFT+M Print the merged document
ALT+SHIFT+E Edit a mail-merge data document
ALT+SHIFT+F Insert a merge field


Keys for working with a document outline

Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
In outline view, press To
ALT+SHIFT+LEFT ARROW Promote a paragraph
ALT+SHIFT+RIGHT ARROW Demote a paragraph
CTRL+SHIFT+N Demote to body text
ALT+SHIFT+UP ARROW Move selected paragraphs up
ALT+SHIFT+DOWN ARROW Move selected paragraphs down
ALT+SHIFT+PLUS SIGN Expand text under a heading
ALT+SHIFT+MINUS SIGN Collapse text under a heading
ALT+SHIFT+A or the asterisk (*) key on the numeric keypad Expand or collapse all text or headings
The slash (/) key on the numeric keypad Hide or display character formatting
ALT+SHIFT+L Show the first line of body text or all body text
ALT+SHIFT+1 Show all headings with the Heading 1 style
ALT+SHIFT+n Show all headings up to Heading n

Keys for working with Web pages
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To
CTRL+K Insert a hyperlink
ALT+LEFT ARROW Go back one page
ALT+RIGHT ARROW Go forward one page
F9 Refresh

Note   To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT+V, press T, use the arrow keys to select Web, and then press ENTER.


Keys for printing and previewing documents
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To
CTRL+P Print a document
ALT+CTRL+I Switch in or out of Print Preview
Arrow keys Move around the preview page when zoomed in
PAGE UP or PAGE DOWN Move by one preview page when zoomed out
CTRL+HOME Move to the first preview page when zoomed out
CTRL+END Move to the last preview page when zoomed out


Keys for using the Office Assistant
To perform most of the following actions, the Office Assistant must be turned on and visible. How to show the office assistant                                
Press To
F1, if the Assistant is showing Display the Assistant balloon.
ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on) Select a Help topic from the list the Assistant displays.
ALT+DOWN ARROW See more Help topics.
ALT+UP ARROW See previous Help topics.
ESC Close an Assistant message or a tip.
TAB (if a wizard is showing) to select Microsoft Word Help , then the SPACEBAR to show the Assistant or turn off Help with the wizard Show the Assistant in a wizard, or turn off Help with the wizard.
Note   Not all wizards have Help provided by the Assistant.



Keys for working with Help
If Help is not open, press F1. If you use the Office Assistant to find Help topics, you can use keys to select Help topics
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
This topic provides reference information about:

Work in the Help window
Press To
F6 Move between the navigation pane and topic pane
ALT+O Display the Options menu to access any Help toolbar command
ALT+SPACEBAR Display the program Control menu
ALT+F4 Close the active Help window

Move around in the navigation pane
Press To
CTRL+TAB Switch to the next tab
CTRL+SHIFT+TAB Switch to the previous tab
ALT+C Switch to the Contents tab
ALT+A Switch to the Answer Wizard tab
ALT+I Switch to the Index tab
ENTER Open or close a selected book, or open a selected Help topic
DOWN ARROW Select the next book or Help topic
UP ARROW Select the previous book or Help topic

Move around in the topic pane
Press To
ALT+LEFT ARROW Go back to a Help topic you viewed previously
ALT+RIGHT ARROW Go forward to a Help topic you viewed previously
TAB Go to the first or next hyperlink
SHIFT+TAB Go to the last or previous hyperlink
ENTER Activate a selected hyperlink
ESC Close a pop-up window
UP ARROW Scroll toward the beginning of a Help topic
DOWN ARROW Scroll toward the end of a Help topic
PAGE UP Scroll toward the beginning of a Help topic in larger increments
PAGE DOWN Scroll toward the end of a Help topic in larger increments
HOME Move to the beginning of a Help topic
END Move to the end of a Help topic
CTRL+P Print the active Help topic
CTRL+A Select the entire Help topic
CTRL+C Copy the selected items to the Clipboard



Keys for menus
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR, and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR, and then press R. To print this topic, press CTRL+P.
Press To
SHIFT+F10 Show the shortcut menu                                                              
F10 Make the menu bar active
ALT+SPACEBAR Show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW (with the menu or submenu displayed) Select the next or previous command on the menu or submenu
LEFT ARROW or RIGHT ARROW Select the menu to the left or right; or, with a submenu visible, switch between the main menu and the submenu
HOME or END Select the first or last command on the menu or submenu
ALT Close the visible menu and submenu at the same time
ESC Close the visible menu; or, with a submenu visible, close the submenu only
ALT+CTRL+= Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets   on the Formatting toolbar to add the Bullets command to the Format menu.
ALT+CTRL+- (dash key) Remove a command from a menu. When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.
ALT+CTRL++ (plus key on numeric keypad) Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.

Tip   You can use the keyboard to select any menu command on the menu bar or on a visible toolbar. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.


Keys for working with the Open and Save As dialog boxes
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press CTRL+P.
Press To
CTRL+F12 Display the Open dialog box
F12 Display the Save As dialog box
ALT+1 Go to the previous folder ()
ALT+2 Open the folder up one level from the open folder (Up One Level button )
ALT+3 Closes the dialog box and opens your World Wide Web (Search the Web button )
ALT+4 Delete the selected folder or file (Delete button )
ALT+5 Create a new subfolder in the open folder (Create New Folder button )
ALT+6 Switch between List, Details, Properties, and Preview views (click the arrow next to Views )
ALT+7 Show the Tools menu (Tools button)
F5 Update the files visible in the Open or Save As dialog box (File menu)


Keys for windows and dialog boxes
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR, and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR, and then press R. To print this topic, press CTRL+P.
This topic provides reference information about:


Move in or among document and program windows
Press To
ALT+TAB Switch to the next program or Microsoft Word document window
ALT+SHIFT+TAB Switch to the previous program or Word document window
CTRL+ESC Show the Microsoft Windows Start menu
CTRL+W Close the active document window
CTRL+F5 Restore the size of the active document window after you've maximized the window
CTRL+F6 Switch to the next Word document window
CTRL+SHIFT+F6 Switch to the previous Word document window
CTRL+F7, press arrow keys, and then press ENTER Carry out the Move command when the document window isn't maximized (document icon menu, menu bar)
CTRL+F8, press arrow keys, and then press ENTER Carry out the Size command when the document window isn't maximized (document icon menu, menu bar)
CTRL+F10 Maximize the document window or restore the window to its previous size and location

Move around in a dialog box
Press To
CTRL+TAB or CTRL+PAGE DOWN Switch to the next tab in a dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP Switch to the previous tab in a dialog box
TAB Move to the next option or option group
SHIFT+TAB Move to the previous option or option group
Arrow keys Move between options in the selected list or between some options in a group of options
SPACEBAR Perform the action assigned to the selected button; select or clear the check box
Letter key In the selected list, move to the next option that starts with the letter you type
ALT+ letter key Select the option or select or clear the check box next to the letter underlined in the option name
ALT+DOWN ARROW (when a list is selected) Open the selected list
ESC (when a list is selected) Close the selected list
ENTER Perform the action assigned to the default button in the dialog box
ESC Cancel the command and close the dialog box


Move around or select text in a text box
Press To
HOME Move to the beginning of the line
END Move to the end of the line
LEFT ARROW or RIGHT ARROW Move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW Move one word to the left or right
SHIFT+HOME Select from the insertion point to the beginning of the line
SHIFT+END Select from the insertion point to the end of the line
SHIFT+LEFT ARROW Select or cancel the selection of one character to the left
SHIFT+RIGHT ARROW Select or cancel the selection of one character to the right
CTRL+SHIFT+LEFT ARROW Select or cancel the selection of one word to the left
CTRL+SHIFT+RIGHT ARROW Select or cancel the selection of one word to the right


Keys for toolbars
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR, and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR, and then press R. To print this topic, press CTRL+P.
Press To
F10 Make the menu bar active
CTRL+TAB or CTRL+SHIFT+TAB Select the next or previous toolbar
TAB or SHIFT+TAB (when a toolbar is active) Select the next or previous button or menu on the toolbar
ENTER (when a menu on a toolbar is selected) Open the menu
ENTER (when a button is selected) Perform the action assigned to a button
ENTER (when the text box is selected) Enter text in a text box
ENTER (when a drop-down list box is selected) Select the option you want
Arrow keys Move through options in a menu or drop-down list



Keys for sending e-mail
Use the following keys (if you are e-mailing a document or a message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB.
Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR, and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR, and then press R. To print this topic, press CTRL+P.
Press To
ALT+S Send the active document or message
CTRL+SHIFT+B Open the Address Book
ALT+K Check the names on the To, Cc and Bcc lines against the Address Book
ALT+. (period) Open the Address Book in the To field
ALT+C Opens the Address Book in the Cc field
ALT+B Open the Address Book in the Bcc field
ALT+J Go to the Subject field
ALT+P Open the Microsoft Outlook Message Options dialog box (in a message, View menu, Options command)
CTRL+SHIFT+G Create a message flag
TAB Select the next box in the e-mail header or the body of the document or message when the last box in the e-mail header is active
SHIFT+TAB Select the previous field or button in the e-mail header